Privacy
Policy

1.

We follow UK GDPR guidance and we are careful to protect the personal data of people with whom we communicate. We limit the personal data which we gather, we store it securely and we use it for the sole purpose of communicating on club-related business. We require people’s consent to join our email database. We have a Data Protection Officer. Anyone can ask to see the personal data we store on them, ask for its deletion or otherwise discuss our data protection practices by contacting hello@vievelo.org.

 

 

2.

We regularly remind people that they can unsubscribe by emailing hello@vievelo.org, whereupon we will delete their record. Once a year we email those who have not been engaging with us to ask if they wish to continue hearing from us, and if they do not reply we delete their records. We review our data protection practices annually.

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3.

Google Database. Our hello@vievelo.org email address is a gmail address. We use Google Drive and other Google office tools linked to the email address. We store personal data in a Google Sheets database which is populated by people completing our Google Form. This asks for: name, email, town (so we know where our riders are based); sighted or visually impaired; 16 or over checkbox (we do not have under 16 riders); consent checkbox (to store personal data and use email for sending club-related communications). We also use this database to record who has made an annual donation and who has participated on rides and try it sessions.

 

4.

We use these emails to populate a Google Contacts group through which we send group emails.

 

5.

Our Google account is password-protected and five members have access to it. We choose strong passwords and change them annually.

 

6.

Spond App. We use the Spond app with our active riders to coordinate our group rides. Riders download the app, find and ask to join the club, and choose their own privacy settings. The app asks for and stores name, mobile, email and date of birth by default. We also ask the rider for an emergency contact name and number.

 

7.

Numerous ride leaders are set as administrators who can see the personal data of riders. This is essential for communication on rides.

 

8.

Once a year we review Spond membership and delete those who are not riding from the club group.